Notes from meeting of 19th January 2005

Present: Johanna Sturgess; Sue Cartwright; Linda Kerr-Jones; Stuart Cain; Jacinth White; Darren Kirby; Martin Tibbets; Alice Whitehouse 6C; Leigh Thacker 5H; Richard Walkerdine 6C; Emily Wilson 4H; Jayne Barratt; Christian Davies; Wendy Powell

1. Apologies

Debbie Davies; Suzy Cain; Jane Foulger; Mrs Flynn; Jackie Haldron; Michaela Brown

School Council presentation

SC welcomed the school council reps and invited them to tell the PTFA about the healthy eating proposals. AW explained that a lot of children were brining in sweets, crisps and chocolates instead of healthy food for morning break and spending up to £3 on unhealthy food from the tuck shop.

The school council wants to encourage healthier eating by:

• Using the Express and Star to publicise the weekly hot dinners menu to parents
• Limit spending on tuck
• Introduce a traffic light system on the food available at hot dinners - red for unhealthy food, yellow for not so unhealthy and green for fruit/veg/salad
• Arranging a meeting with kitchen staff to discuss proposals and a healthier menu
• Having more control over what is sold on the trolley for tuck
• Writing to parents to ask for suggestions for alternative items that could be provided at morning break

All present agreed that there suggestions were excellent and that they should come back to the PTFA if they needed any help promoting it.

2. Notes of the meeting held on 8th Nov 2004
Agreed as a true record.

3. Matters arising not on the agenda

• Bank mandate - DD had sent new mandate in for 4 committee members to sign - duly signed by CD, SC, JB and WP. CD to give back to DD.

4. Tsunami Appeal

• SC proposed donating £250 from the PTFA. All agreed.
• Six schools project climax - MKT advised of firework display possibly on 25 Feb 2005 using High School coach park as viewing area
• A computer company had expressed interest in holding a computer fayre involving 250 businesses
• Line of silver 26th Jan 2005 KS2 organised by house captains
• Miss Ward organising disco for years 5 and 6 4th Feb 2005
• SC organising football shirts for raffle
• "Give a hand" 50p children, £1 adults

5. 2004 Christmas Fayre
WP went through final analysis document. See separate report.

6. Xmas Productions - photos and DVDs
LK-J and JB in school Friday 21/1 selling. Photos have been sorted into years. Year 3-4 photos outstanding - MKT.

Lessons for 2005 Fayre:

• Needs payment in advance
• Needs more planning well in advance
• CD to do note/analysis of activities before next Fayre

7. 2004 Financial Review:

• Profit & Loss Account provided by DD
• Review of fund-raising objectives: library fund for books completed. Needs seating, furnishing, shelving, and improvement to general environment. Agreed £4K to be allocated for library refurbishment - JW to come to next meeting with proposals. LK-J suggested possible makeover PR for library?
• Book sponsorship all completed for now.
• Agreed to transfer £6k to high interest account

8. 2005 Financial Objectives:
What are PTFA's objectives: based on 2004 review and school needs. MKT suggested:

• video camera
• 3 replacement TV's, videos and DVDs with trolleys
• stage microphones and radio microphones for productions

MKT to come to Feb 2005 meeting with outline costings. PTFA to agree communication to parents on fund raising (2004 review and proposals for 2005) at Feb meeting.

School Council reps to attend March meeting to put forward their fund raising ideas.

9. 2005 Event programme:
What works and what doesn't?

• All agreed discos should continue, maybe with theme. JB suggested games (table tennis, Butlin's redcoat idea).
• Fund-raising calendar to be agreed at Feb 2005 meeting. No PTFA discos until March 2005 due to Tsunami disco on 4th Feb 2005.
• Christmas fayre 2005 date to be set in Feb 2005.
• Who does what in terms of PTFA reps at events to be agreed in Feb 2005.

10. Any Other Business:

• Charity Commission submission SC to complete
• PTFA lockers/security For Feb. 2005 agenda

Dates of next meetings
all at 7pm in staff room
Wed 23rd Feb 2005
Mon 21st March 2005